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SDD - Shareholder Document
Distribution
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The investorportal provides services for the electronic distribution of shareholder documentation.
The electronic distribution can be to a targeted group of known shareholders, or to a group of interest holders, who have an interest in the company that is different from an actual shareholder (e.g. Trustees, Researchers, Potential Investors, Economists, etc.).
This database can be provided by the company, or the database of Investorwire can be used as well as the database of the Investorportal. Moreover, in discussion with the Investorportal representative other databases of relevant recipients can be utilised.
A company can decide which documentation the shareholders are to receive or be electronically informed about. This documentation can be:
- Annual Report
- Interim Report
- Notice of AGM
- Notice of Special Meeting
- Announcements
- Brochures
- Prospectus
- Other notices or shareholder relevant documentation
The information can be made available in different formats. Either via a hyperlink, preventing the distribution of full size documents or by means of electronic distributing of the actual document, which might be a requirement under circumstances. At all times, the document must be a reflection of the actual hardcopy document for legal compliance purposes. In addition, shareholders must have given their written consent with supporting signature in order to allow electronic communication of shareholder documentation.
In order to reach the various recipients, different platforms or channels can be utilised.
The email channel is the most preferred route, next is the alert notification via the cell phone sms protocol. The alert functionality with email will guide the recipient to the website, where the relevant documentation is published in a secure environment for targeted distribution purposes.
Finally, as most companies do not have the full contact details of their shareholders, being both nominees and actual beneficiaries, the Investorportal offering provides a call centre service to assist companies in obtaining more complete contact details from their shareholders as well as their signed written consent in order to enhance the relationship and communication between the company and shareholders.
For more information, contact the Investorportal representative:
Mark Grobbelaar
Divisional Sales Director
Corporate Action Communications
Ince (Pty) Ltd
Direct Line: +27 11 305-7336
Switchboards: +27 11 305-7355
Fax: +27 11 305-7330
Cell: +27 82 881 6215
E-mail: markg@ince.co.za
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